Every timeline chart starts with data. That is why we are starting our “Getting Started with Timeline Maker” series with the guide to the event entry screen. We will take you through creating a timeline using basic information to customizing column names and everything in between.
The most basic timeline requires only two pieces of information, an Event Name and a Start Date.
So there, you have created a chart, and for some projects, this is the only information you will need and can stop here. But that wouldn’t be a very “complete guide” of the Timeline Maker event entry screen. You may have noticed while going through the previous steps that there are a number of other built-in fields available in the event entry screen: Category, End Date, Start and End Time, and Notes. You can enter data in these fields, just like above, but below are a few tips to keep in mind.
Categories can be helpful to sort information into groups of related events in the timeline. The chart will display categories in different colors to help you. These colors can be adjusted as desired in the chart (more on this in the article “Using a Custom Color Palette In Timeline Maker”). Just click in the Categories field and start typing. Categories can have any name you desire. This field is also a dropdown, so you can easily select previously created category names from the dropdown. Re-use category names as often as you like or type something else to create another.
Maybe you have a list of events from various sources and they are out of order, or you are entering a new event to a pre-existing timeline. Timeline Maker has a solution for that! It is okay to enter the new event information as you find it. In Timeline Maker Professional, all of the field columns are sortable. Simply click on the column header to sort your event list by that field. For the event name, category, place, notes or source fields, Timeline Maker will sort alphabetically, in either ascending or descending order. For start date, start time, end date or end time, Timeline Maker will sort in order of occurrence. Timeline Maker will also sort the new information after the file is saved and reopened.
Hold your mouse button down over the column name and drag it to your desired position left or right. If you have a column you are not using, ie start time, you can drag it to right so that it is out of your way.
Although Timeline Maker does have Place, Note and Source as column names by default, they can be renamed. This helps if your data has nothing to do with Place, for example, but you need something more useful. For instance, if you are using Timeline Maker to develop a project plan, you could replace the Place field with Responsibility to keep track of who is responsible for various tasks. Just right click on the column name to change it to your desired label.
Click the paperclip icon beside an event. Follow the instructions to browse and find the file. Give it an icon type and nickname if you want. To access this linked document, hover your cursor over it in Event Entry or on the Chart or in the Presentation. Also, you can use Timeline Maker’s Package for Sharing option when you want to share a timeline with any attachments included.
If you have your timeline data in another program, there is no need to re-enter this information into Timeline Maker. It can be incredibly time consuming, especially if you have a lot of events. Timeline Maker can import CSV file data from other programs. Simply select File > Import and follow the directions on screen to select your file and import.
You can also Export your Timeline Maker file as CSV file to bring it into other programs, ie Excel. Simply select File > Export and follow the prompts.
Timeline Maker is a tool to help you do your job, whether you are a software developer who is planning a new product or you are law enforcement officer investigating a case. The event entry is a necessary part of the timeline creation process, but our goal is to make it as easy, intuitive and personalized to your needs as possible. Some of the tips mentioned above, like the import function, designed to save you time entering events or the sorting capabilities designed to help you assess the information you have put into Timeline Maker Professional allow you to spend less time entering data and more time doing what you do best.